The decision to book event space or conference room can make or break a corporate gathering in Singapore. Whether you plan on organizing a board meeting, product launch, company retreat, training session, you need to get this decision right.
As easy as it sounds, you’d be surprised by the sheer number of business owners who get it wrong. And some are not to blame considering the growing number of event space rental companies all promising the best services.
Without further ado, let’s take a gander look at some of the things you need to do when planning to book event space in Singapore.
Define the Purpose and Expected Outcomes
Before commencing your search for venues in Singapore, it always pays off to define the meeting purpose and measurable outcomes. Are you looking to train staff, onboard clients, present a new product, or host an executive retreat?
Clearly defining the purpose and the expected outcomes determines the ideal room layout, AV needs, seating capacity, and atmosphere. Having a clear brief speeds up venue selection and helps you, your event planner tailor recommendations based on your needs.
Define Your Budget
The decision to book event space is only one line item. You need to build a detailed budget that covers room hire, AV and technical support, furniture rental, catering, parking, security, Wi-Fi upgrades, branding, and cleaning, to name a few. Ask about hidden fees such as overtime charges, service levies for suppliers, corkage. If you work with an event planner in Singapore, they will help you create a realistic budget that aligns with your objectives. No wonder you need to be sure that you are counting on the very best in the industry.
Verify AV, Networking and Technical Support
We can never conclude without mentioning the sheer fact that reliable audiovisual equipment and fast Wi-Fi are non-negotiable when you want to book event space in Singapore. In this regard, confirm the venue’s AV specs, such as projector, microphone type, speakers, HDMI and VGA inputs, video conferencing capability, and backup equipment.
It doesn’t end with that since you should also ask whether on-site technicians are available during your event and what response times are offered. If you plan hybrid participation, check the venue’s video conference setup or plan to bring in a dedicated AV partner of your own.
We hope the above tips can help you book event space in Singapore like the pros.
